Prokur
/
2025
Building a modern Request Generator for organizations using legacy systems.
My Role
Head of Design
Team
2 Designers
1 PM
1 Engineer
Technology
Figma
A user flow for a procurement leader building out an RFP
Transitioned the request generator from a fully custom model to a templated one, establishing a more scalable and consistent foundation in just a few months.
Procurement leaders need a way to create quick, reliable RFPs that drive vendor engagement but also allow the use of legacy RFP creation methods (Google Docs, Excel, etc…).
User
Procurement leader who has a long established procurement process that uses various tools and mediums.
Says
"I am not ready to overhaul my process but I am looking for ways to be more efficient and find better vendors."
-Procurement Leader
Thinks
They are not meeting potential on certain products because the procurement cycle takes a long time
Does
Opens Google Docs to draft an outline for an RFP.
Uses notepads, post it notes, pen and paper, and email to draft RFPs
Delegates to other team members to finish tasks and pull up information
Has a list of vendors that they work with regularly
Feels
Frustrated that they have to use different tools
Low confidence in digital solutions that have been proposed to them previously
Previous models of RFP form building focused on a fully customizable, drag and drop solution that allowed users to set document details, scoring weight, and editing at a section by section level. It quickly became apparent after testing and interviewing that this approach was cumbersome for users who were used to more pen and paper methods.
We quickly pivoted to a form based approach. This allowed users to set standard fields with easy to scan details but also include attachments for additional clarity. This hybrid method has tested well and also allows us room to build out more customization in the future.
RFP form builder designs
The MVP launched at the end of 2025! Our roadmap includes even more great features, such as AI RFP summarization, field customization, and making it easier for Buyers and Vendors to connect on our platform.